Classroom Course Registrations

CentreLearn offers our organizations a way to have their personnel enroll in live classroom sessions through the CentreLearn Training System. Use the Course Builder to create courses with live attendance components. To find out how to do this, follow the tips and directions below.

1. Create Course

Go to Training Manager then to Course Builder on the left menu.

Click the +New Course button in the upper right corner.

Enter the course information and check Classroom Course in the lower left side. This must be selected at this point – it cannot be added or changed later. This also will require that a classroom session be scheduled.

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Click the orange Next Step button in the lower right side.

Click the orange Add Course Component button, select Attendance Tracker, and click Select Type.

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Give it a descriptive title and click Save Changes.

If needed, click the Add Course Component button to add any other course components. Anything added after the Attendance will not be able to be viewed prior to attendance being checked as attending. Anything prior to Attendance may be viewed prior to session. Add multiple Attendance components to create a course experience that pauses for live/in person knowledge/skill checks.

Example:

View PDF Handout/Video.

Attendance – 1st skill practice (cannot proceed to the next skill or complete the course until this is marked)

View PDF Handout/Video

Attendance – 2nd skill practice

Feedback and Certificate

Once your course has been built, click the orange Save Course button.

2. Create Classroom Session(s) for the Newly Created Course

While still in your course, click the orange Create Classroom Session button in the lower right corner.

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Enter a location, choose the instructors, set the maximum number of seats, and date/time information.

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Once you are done, click the orange Save Changes button in the lower right corner.

Repeat this step as needed for each of your sessions.

3. Create an Assignment for the Course

Go to Training Manager then access Assignments from the left menu.

Select and create your assignment.

Courses with classroom sessions are like any other course and need to be assigned for your personnel to view/attend. They also can be added to your department custom catalogs. Users can only enroll for one offering of a course with Classroom Sessions.

Personnel may now enroll in the course

Personnel click on the assignment’s orange Select Course link.

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They should then click the blue Enroll button. The date of the session is also listed here.

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The Home screen updates the assignment to look like this:

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If there are any pre-attendance components, they are able to start the course and view them. By clicking Cancel Attendance, they can unenroll from the course. Once they have reached the Attendance component, they will see the title, location, date/time, and the message, “An instructor must record your attendance in order for you to continue,” if they have not been marked for attending the classroom session.

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4. Managing Enrollment – Viewing and Adding Enrollees

Go to Training Manager and access Classroom Sessions from the left menu.

Click on the Edit button for your course session.

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Go to the Manage Enrollments tab.

To unenroll a person from the course, click Unenroll.

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To add a person to the classroom session, go to Add User and enter their name. Click Save Changes.

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5. Track Attendance

Go to Training Manager and access Classroom Sessions from the left menu.

Click on the Edit button for your course session.

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At the bottom of the page, you will see the Attendance Tracking area where you can click Record Attendance to mark who has attended. Once you have marked all who have attended, click Update Attendance.

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6. Reports for Classroom Attendance

Four reports are available to help administrators and training officers. The other course/assignment related reports can also be used.

• Classroom Attendance Report – Used to track who has attended a specific session
• Classroom Attendance Exception Report – Used to track who has not attended a specific session.
• Classroom Overall Attendance will show who has registered for, or has any progress , across all sessions of a course
• Classroom Overall Attendance Exception Report will show who has not registered for any session of a course.

Other Notes:
• Courses with classroom sessions may not be shared with other organizations
• If a course has online components, a survey must be completed for a user to earn a certificate and complete the course, unless Rating/Feedback Enabled in the course is unchecked.
• Personnel that have the role Manage Courses can manage Classroom Sessions
• Personnel that have no set site management roles can be selected as instructors of a course and can manage that particular course, but cannot create new courses or classroom sessions.
• Classroom Sessions can be made inactive.
• If a course with attendance components is made inactive, it cannot be selected in the Create Classroom Sessions drop down.

View our demonstration of this functionality here – http://youtu.be/Y2qz4WQWXGI